The
League
Bylaws
BYLAWS
Article I
Membership
Section 1 – Types of Membership:
a. Active Player: Defined as any player who participates and/or
plays on any of the teams of The Scott Hockey League and has paid dues and/or
fees in full.
b. Participating Members: Defined as any individual who donates their
time to support The Scott Hockey League, but does not currently play on a team.
c. Honorary Members: Defined as anyone, e.g., sponsors, family
members, etc., who has donate time and/or money to support The Scott Hockey League,
but does not currently play on a team.
Section
2 – Eligibility:
All active players must be at least 18 years of age prior to
signing a Scott Hockey League registration form. Individuals younger than 18 years of age, but
at least 16 years of age are eligible to play with a parent or legal guardian
signature.
Section 3 – Joining, Resignation, Termination, and Removal from
Play:
a. Joining:
Any person wishing to become a active player of The Scott Hockey League must complete and sign a League Registration Form,
present it to one of the Officers present at a sign-up session dates and pay in
full all dues and fees prior to the first game of that session. Registrations will not be accepted by proxy,
unless the registration form is completely fill-out, signed by the individual,
and payment for full fees are attached. If
a player wishes to play after the session has begun, they must contact a member
of the Executive Committee, who in turn must contact all other members of the
Executive Committee for approval to play and placement on a team roster
(placement will be determined by order of draft for that session, next team in
draft order will be given first opportunity to accept the new player, if that
team turns them down, the next team in draft order will be given the
opportunity to accept, this process will continue until a team accepts the
player). Once the new player is
accepted, they must completely fill-out and sign a League Registration Form, present it and payment of full
fees to a member of the Executive Committee.
If the new member does not have a Scott Hockey jersey, they may use one
of The Leagues spare jerseys until such time one
can be order and purchased during the normal process.
b. Resignation:
Any person wishing to resign may do so at any time.
c. Termination:
Membership in this organization will be terminated:
(1) If the member fails to meet financial obligations.
(2) For misconduct, as specified in the Bylaws.
(3) For any other valid reason when recommended by
an Officer or member of the Executive Committee and approved by the Executive
Committee.
d. Removal From Play: All current officers have the authority to
remove any active player from any scheduled game if that player actions result in intent
to injure, discrimination of any kind, disregard for sportsmanship or rules of
the game, abusive language to fans, players, scorekeepers or referees, or
conduct that brings discredit upon other Scott Hockey League members.
Section 4 – Equipment:
All active players will be
required to provide, purchase, order, use and/or wear, at a minimum, the
following equipment items at all times when playing in any game of The Scott
Hockey League:
a.
Helmet (face guard is highly recommended)
b.
Gloves
c.
Elbow Pads
d.
Pants
e.
Shin Pads
f.
Skates
g. Stick
h.
Scott Hockey Jersey
(1) All active players shall wear a Scott Hockey League
jersey. (Since the ordering process
takes several weeks, active players should have two, blue/dark and white/light,
jerseys to use until their ordered jersey arrives).
(2) Jersey are paid for at the expense of each
active player at their initial sign-up as a member. Price will be posted on The Scott Hockey Leagues
website, http://scotthockey.org, prior to each sign-up session.
(3) Numbers on the jersey for all new active
players will be determined after each sign-up to avoid having too many of the
same numbers in The Scott Hockey League at any
given time. Each new active player will
be given the opportunity to request preferred numbers, but it is not a guarantee
that any of those numbers will be provided.
(4) Numbers will be in the range from 00 to 99 (With
the exception of 28).
(5) Jersey number 28 has been retired from The
Scott Hockey League, no other numbers will ever be retired from The Scott
Hockey League in the future.
(6) The white Scott Hockey League jersey will be
worn when a player’s team has been designated the home team on the game
schedule. The blue Scott Hockey League
jersey will be worn when a player’s team has been designated the away team on
the game schedule.
Section 5 – Dues and Fees:
a. Dues and Fees: All active players shall pay dues
and fees, amount set forth by the Executive Committee, and advertised on The Scott
Hockey League’s website, at the beginning of each session. Dues and fees will be applied towards, share
of ice time, referee and scorekeeper expenses, club provided equipment (i.e.,
practice and game pucks, water bottles, etc.), and any other equipment deemed
necessary by the Executive Committee.
Cash or checks will be accepted.
b. Refunds:
(1) If an active player is
removed from a team by the Discipline Council, they will not receive a refund
of any money.
(2) The Scott Hockey League will not provide financial reimbursement to any
active player who leaves anytime during a session for any reason. However, if a permanent replacement player
can be obtained, and at least one third of the session remains, partial
reimbursement may be considered based on a majority vote of the Executive
Committee. Reimbursement will be limited
to the prorated amount of the replacement player’s due and fees, based on the
remaining scheduled games and other activities or expenses.
c.
Any player who has not paid all their dues and fees by the second game
of any given session shall be placed on the suspension roster until all dues
and fees are paid in full.
Article II
Meetings
Section 1 – Annual
Meeting:
General membership meetings will be held prior to each session or
at least during the month of December to hold League Officers elections, if
needed.
Section
2 – Quorum:
a. Officers:
The presence of 3 of the 5 Officers is required to constitute a quorum.
b. Executive
Committee: The presence of three fourths
members is required to constitute a quorum.
c. General
Membership: The presence of two thirds of
all members of The Scott Hockey League is required to constitute a quorum.
Section
3 – Officers:
The Officers of The Scott Hockey League shall
meet prior to each session. The Officers
may, at the request of any officer, hold meetings at any time of the year upon
sufficient written notice to all other Officers.
Section
4 – Executive Committee:
The Executive
Committee of The Scott Hockey League shall meet prior
to each session and annually prior to a general meeting to conduct all matters
pertaining to the purposes and best interests of the league. The Executive Committee may, at the request
of the President, hold meetings at any time of the year upon sufficient written
notice to all members of the Committee.
Section 5 – Drafting of Active Players:
a.
After the second day of sign-ups and prior to the first game of each
session, all active players will be redrafted for placement on one of The League
teams. No players will be protected by
any given team or captain.
b.
Draft selections will be made by the current team captains.
c. Draft selection order for each team will be
determined by the teams captains the day/night of the draft.
d. No more than 15 players, including one
goalie, will be drafted per team.
e.
The League Secretary will keep track of the last team to make a pick
during each draft day/night for the purpose of player(s) joining a session
after the start date (see Article I, Section 3a of these Bylaws).
Section
6 – Special Meetings, Notices:
Special membership
meetings may be called at the discretion of The Scott Hockey League Officers or Executive Committee or upon written
petition of two thirds of the current membership. Public notices of special membership meetings
must be given. Public notice will be
given by posting in on The Scott Hockey League website,
http://scotthockey.org. A majority vote of the members present is
required for passing any resolution, except as otherwise provided.
Article
III
Officers
Section
1 – Duties of Officers:
a.
The duties of the President include:
(1) Preside over all meetings of the Officers,
Executive Committee, Discipline Council, and general/special meetings of the
membership. He/She shall call special
meetings of the membership, supervise elections, appoint committees as deemed
necessary, prescribe their functions, and appoint a chair for the committee.
(2) Be The Scott Hockey League’s liaison to
ice-rinks or any other outside organizations The Scott Hockey League may have business with (unless delegated to another
board member or as specified in other board member responsibilities).
(3) Serve as commissioner for leagues
administered solely by The Scott Hockey League.
b. The duties of the Vice-President/Operations
Officer include:
(1) Assume the duties of the President in his/her
absence.
(2) Recruit new members and advertise.
(3) Serve as Operations Officer:
(a)
Recruit individuals to serve as referees and scorekeeper.
(b)
Schedule all referees and scorekeeper for all games.
(c)
Ensure all referees and scorekeeper receive training prior to each
session.
c. The duties of the Secretary include:
(1) Maintaining the written Constitution and
Bylaws.
(2) Maintaining the written minutes from all
meetings and making them available to all members upon request.
(3) Disseminate any
pertinent information to the members.
(4) Assume the duties of
the Treasurer in his/her absence.
d. The duties of the Treasurer include:
(1) Receive, deposit,
disburses, maintain a record and account for all funds
of the
organization, and prepare the publication of all monthly statements of the
financial status of the organization. A
financial status report will be given to the membership at each general
membership meeting.
(2) Track individual
member's payments and adherence to dues.
(3) The books of the treasurer will be reviewed
at least 2 weeks prior to termination of office. The results of this review will reflect the
new treasurer's acceptance of said books.
Cost of all financial reviews/audits is the responsibility of the
organization.
(4) Maintain a list of all The Scott Hockey League
assets and ensure total accountability during and at the end of each session.
(5) Act as the point of contact of all League
fund raisers.
(6) Assume the duties of the Secretary in his/her
absence.
e.
The duties of the Information Technology
Officer include:
(1) Maintain The Scott Hockey League website.
(2) Ensure all League information, schedules, statistics,
team rosters, etc, are posted and updated on the
website on a weekly basis.
(3) Assume the duties of
the Operations Officer in his/her absence.
Section
2 – Election of Officers:
a. All Officers shall be elected at a December
organizational meeting. Nominations may
be made by the floor or self. Elections
require a majority vote of the votes cast; and in case a candidate does not
receive a majority, then a run-off vote shall be held for the top two
candidates. Votes will be cast by secret
ballot and members must be present to vote.
b. Members eligible for holding office must be
able to serve for at least 9 months of their term and must have been an active
member for at least 6 months.
c. A majority vote of the members present shall
be needed before any proposed action becomes valid. A majority shall be half plus one of the
members present. The President shall
vote only in case of a tie.
Section
3 – Vacancies Among Officers:
When occurring in
the office of the President, position shall be filled by special election. Other officers will be filled from by Executive
Committee or by appointment by the President for the remainder of the
term. Should two or more officers vacate
in roughly the same period (2 months), a special election will be held to fill
the vacancies.
Article
IV
Executive
Committee
Section
1 – Duties of the Executive Committee:
a. The Executive Committee shall meet when
deemed necessary by the organization, or the President, but at least prior to
each session. The actions of the Executive
Committee require a majority vote in order to be valid. Proxy votes will not be permitted.
b. The Executive Committee shall have the
authority to authorize expenditures of any money remaining, not greater than $1,000,
for other expenses. Any amount over this
requires a majority vote of the members.
c. The Executive Committee shall recommend
policies, supervise programs, rule on membership, enforce the constitution,
handle financial responsibilities, and resolve
grievances/complaints/suggestions submitted by the members.
Section
2 – Election and Vacancies:
a.
Elections of Captains:
(1) All Captains shall be elected or reaffirmed
prior to each session. Nominations
may be made by the floor or self.
Elections require a majority vote of the Executive Committee.
(2) Members eligible for holding office must be
able to serve for at least the upcoming session and must have been an active
member for at least 3 months.
b.
Vacancies: When occurring in the position
of a team captain, shall be filled by appointment by the President or a
majority of the Executive Committee, for the remainder of the current
session.
Article V
Discipline Council
Section
1 – Duties of the Discipline Council:
The
Discipline Council, comprised of the Executive Committee, will review all
complaints to determine what disciplinary actions (specified below) are
warranted. A quorum of the Executive
Committee is required to convene a Discipline Council, and actions will be
decided by a majority vote of the Discipline Council members present. Any actions, on or off the ice, resulting in
intent to injure, discrimination of any kind, disregard for sportsmanship or
rules of the game, abusive language to fans, players, scorekeepers or referees,
or conduct that brings discredit upon other Scott Hockey League members, will be evaluated by the Discipline Council.
NEGATIVE SPORTSMANSHIP BEHAVIOR OF ANY KIND WILL NOT BE
TOLERATED BY THIS LEAGUE FOR ANY REASON, ALL QUESTIONABLE ACTIONS AND WILL BE
DEALT WITH SWIFTLY AND SEVERELY!
a. The Discipline Council may take the following
actions in response to a formal complaint:
(1) Dismiss the complaint
(2) Issue a warning
(3) Suspend the player
for one or more games (as appropriate)
(4) Suspend the player for the remainder of the session
or indefinitely.
b.
The Discipline Council will act upon the complaint prior to the next
scheduled game. In the unlikely event
the review doesn't occur in time, the player will be allowed to play until the
review is complete.
c. The Scott Hockey League will not provide financial reimbursement to any
player for suspended games.
d. The Scott Hockey League will publish all
suspensions, mitigation's, warnings or dismissals to the membership. However, the Discipline Council will not
disclose the details of its deliberations to respect the privacy of the parties
involves. This process assures league
members that complaints are being acted upon promptly and fairly, regardless of
whether or not they ultimately agree with the outcome.
e.
If any suspension occurs at the end of a session, any games due to be
served shall be carried over and be served at the beginning of the next session
the player signs-up and pays for.
Section 2 – Complaints:
a. All complaints must be submitted through a
member of the Executive Committee.
Complaints may be submitted against any player on another team,
including the captain. The complaint
must be lodged to the Executive Committee before the next game is played.
b. If a complaint is lodged by a team captain, against
a team captain, the two affected team captains (the one against whom the
complaint was lodged, and the one lodging the complaint) will not vote.
c. A Referee may make a complaint to the Executive
Committee regarding a player, even if a penalty was not awarded during the
game. This
also includes negative verbal comments made by any player, at any time. The member of the Executive Committee
will submit the complaint to the Discipline Council for action.
Section
3 – Actions:
a. Players will be notified by their team captain
that a complaint has been lodged against them.
Players have the right and the opportunity to present any mitigating or
extenuating circumstances for consideration to the Discipline Council through
their team captain. Failure to get a
players side of the story is not cause to delay the review, unless the council
deems so.
b. The following rules regarding disciplinary
actions will apply. If players
participate in separate leagues as members of The Scott Hockey League, the
Discipline Council may apply these rules separately to each league. A warning or suspension from one league may
be applied to all leagues a player plays in, based on severity; however, the
final decision rests with the Discipline Council.
(1) Any player receiving a game misconduct is
removed from that game and is automatically suspended from the next scheduled
game. Further, if the penalty is issued
because of an infraction against a referee, the player is suspended for the
remainder of the session.
(2) Any player who
receives 3 or more separate penalties in a game is removed from that game and
is automatically suspended from the next scheduled game (two penalties awarded
at the same time may be considered under mitigating circumstances).
(3) Any player suspended twice in a session is
suspended for the remainder of the session.
(4) If a player receives two warnings he/she is
automatically suspended for one game.
(5) Any player involved in
fighting (throwing punches, with bare fist or gloved, with the intent to injure
another player) will be bared from the club, indefinitely.
(6) Any player involved in
using their stick as a weapon with the intent to injure another player will be
bared from the club, indefinitely.
Article VI
Games, Standings, Playoffs, Championship and The deKernal Cup
Section
1 – Games:
a. For each 6 team session scheduled and played,
each team shall play 10 regular games and 2 playoff games.
b. For each 7 team session scheduled and played,
each team shall play 12 regular games and at least 2 playoff games.
c. All games will be 3 periods long. Each period shall be 12 minutes long, using a
stop clock.
d. Each game shall be scheduled for 1 hour of
play.
e. All regular session games will end by one
team winning, one team losing or both teams tied.
Section
2 – Standings:
a. A teams placing within a current session will
be based on the following:
(1) Total Points earned, determined by total wins
and ties. Two (2) points awarded for a
win, One (1) point awarded for a tie.
(2) If two teams have the same points, wins and
ties, then their placing within the standings will be determined by wins
between those two teams during that session.
(3) If there still is a tie, then their placing
within the standings will be determined by least amount of goals allowed, if
still tied, then most goals scored.
Section
3 – Playoffs:
a. At the concussion of each 6 team session, the
top four teams will play for the Championship and The deKernal Cup.
(1) Week 1, the team in first and fourth place of
the standings will play each other.
(2) Week 1, the team in second and third place of
the standings will play each other.
(3) Week 1, the team in fifth and sixth place of
the standings will play each other.
(4) Week 2, the winning teams from the games in
paragraph (1) and (2) above will play for the championship and The deKernal
Cup.
(5) Week 2, the losing team from the game in paragraph
(2) above will play the winning team from paragraph (3) above.
(6) Week 2, the losing team from the game in
paragraph (1) above will play the losing team from paragraph (3) above.
b. At the concussion of each 7-team session, all
teams will play for the Championship and The deKernal Cup,
(1) Week 1, the team in first place receives a
bye.
(2) Week 1, the team in second and seventh place
of the standings will play each other.
(3) Week 1, the team in third and sixth place of
the standings will play each other.
(4) Week 1, the team in fourth and fifth place of
the standings will play each other.
(5) Week 2, the lowest-ranked team that loses
in Week 1, from the games in paragraph b(2), b(3) or b(4) above will receive a
bye. (i.e.:
the lowest ranked team that loses in week 1 receives a bye in the 2nd
week)
(6) Week 2, the team in first place will
play the next lowest ranked team that lost in Week 1, from
paragraphs b(2), b(3), or b(4) above. (i.e.: the 1st place team then
plays the 2nd lowest ranked team)
(7) Week 2, the winning team with the second
highest ranking (other than team #1) will compete against the team with
the second lowest ranking, from the games in paragraphs b(2),
b(3) and b(4).
(8) Week 2, the winning team with the third
highest ranking will compete against the team with the third lowest
ranking, from the game in paragraphs from the games in paragraphs b(2), b(3)
and b(4).
(9) Week 3, the losing and lowest-ranked
team from the games in paragraph b(6), b(7) or b(8) above will receive a bye,
thus eliminated from all further playoff games.
(10) Week 3, the winning teams from the games in
paragraph b(6) and b(7) above will play for the Championship and The deKernal
Cup.
(11) Week 3, remaining teams will be reseeded with
the highest ranked team playing the lowest ranked team.
c. If any of the above games ends in a tie, a 5
shot shootout will be used to determine a winner. If any game is still tied after the 5 shot
shootout, a sudden death shootout will be used until a winning is determined.
Section
4 – Championship:
a. The winning team from Article VI, Section 3,
paragraph a(4) or b(5) will be declared the Champion of the session.
b. The deKernal Cup will be awarded to the
winning team, they must follow The Leagues Bylaws concerning The deKernal Cup.
b. A monetary award, determined by The League
Officer, can be awarded to the captain of the winner team. This award must be used to purchase food
and/or drinks for the players of the team.
Section
5 – The deKernal Cup:
a. The winning team will have a team photograph
with the deKernal Cup on the ice after the championship game.
b. Each winning team will have their team and
player’s names engraved on the keg.
c. The winning team has the option of keeping the
deKernal Cup until the final registration date of the following session.
d. The deKernal Cup can be shared amongst the
winning team however the captain sees fit, however care must be taken
transporting the Cup.
e. The deKernal Cup will never be disassembled.
f. The deKernal Cup will always remain a
challenge competition and not the property of any one team, even if won more
than once.
g. No body parts are allowed to touch the
deKernal Cup other than hands and mouths.
Article VII
Financial
Section
1 – Fiscal Calendar:
All fiscal affairs of The Scott Hockey League shall be conducted on the
basis of the calendar year.
Section
2 – Authority to Compensate:
The Executive Committee may receive reasonable compensation, in
the form of dues and fees required, for their services. Amount of compensation will be determined by
a majority vote of the Executive Committee and balance of financial account.
Section
3 – Financial Report:
A report to the Executive Committee on the financial state of The Scott
Hockey League for the past session will be made by the Treasurer to any member
of the Executive Committee upon request.
Section 4 –
Income, Sponsorship and Fundraising:
a. Income:
(1) Income may be obtained from
fundraising events or other activities as approved by the Executive Committee.
(2) Any money collected will be
used for the operations of The Scott Hockey League as approved by the Executive
Committee.
(3) Income will not accrue to
active players, unless approved by the Executive Committee.
b.
Sponsorship:
(1) Any member may establish initial contact with
potential sponsors, but the Treasurer, per Fundraiser responsibilities as
outlined in the Bylaws, will handle all detailed negotiations.
(2) Any money and/or equipment donated by any
sponsor will be applied for the benefit of all members of The Scott Hockey League
regardless of who arranges the sponsorship.
The Executive Committee will determine how best to divide the donations
throughout The Scott Hockey League.
c. Fundraising:
Any money earned by a Scott Hockey League fundraiser
will have those proceeds distributed by the Executive Committee to benefit the
entire The Scott Hockey League.
Article VIII
Affiliation
The
Executive Committee is empowered, subject to approval of the membership at an
annual meeting, to affiliate with other organizations.
Article
IX
Dissolution
Section 1 – Disposal of Funds and Assets:
In case of
dissolution of the organization, any funds in the treasury after satisfaction
of any outstanding debts, liabilities or obligations will be donated to local
charities. Disposal of other assets
shall be determined by the membership.
However, if upon dissolution, liabilities exceed asset, then the excess
of liabilities over assets shall be paid by the membership on a pro rata
basis. For the purpose of this article,
a member is defined as one whose name is carried on the roll of active and
participating members as of the date of notification. The membership is liable under the laws of
Illinois for organizational debts in the event the organization's assets are
insufficient to discharge liabilities.
Distribution of residual funds and other assets must not accrue to the
benefit of any individual member or the membership as a whole.
Section 2 – Notification:
Upon determination
to dissolve, written notice will be given to the general membership immediately.
The Scott Hockey League
Constitution and Bylaws
ENACTED March 2010.
Brien Bednara __Signed, 9 Mar 10__ President
Patrick Roy __Signed, 9 Mar 10__ Vice President
Lou Siville __Signed,
9 Mar 10__ Secretary
Mitch Robinson __Signed, 9 Mar 10__ Treasurer
Matt Bednara __Signed, 9 Mar 10__ Information Technology Officer